(Approx. 1,265 Words)

Traveling with Computers
Written by Diane George, Webmaster, PC Community 
Hayward, California
http://www.pcc.org
digeorge(at)sbcglobal.net

My husband and I have taken several cruises and both of us do some other traveling for business and pleasure that keeps us in a hotel for several days at a time. Being addicted to using our computers, it’s impossible to travel without our notebook computers. We both take our own notebook computers. As a result we need to do a little additional planning to take what we need to connect and use both computers.

First item is a small power strip. We found some lightweight ones with a short power card and four outlets that are easy to fit into a computer bag. Because we also take digital cameras, it helps to be able to plug in several devices at once, computers and chargers. While most hotels have multiple outlets, cruise ships typically have one outlet so the strip is doubly important.

Did I mention that we use bags on wheels that can be carried on an airplane? The basics need to fit into that bag. Usually there is enough space for some personal items (e.g., toothbrush, underwear, medications).

We take lots of spare batteries—neither one of us can stand to use the touch pads on our notebooks so we use cordless mice. The cameras also use batteries. Plan to bring the used batteries back with you as most places don’t provide for disposal of spent batteries.

When we are going to be staying in a hotel, we take a small wireless access point—it’s designed for travel and comes with a carrying case that includes the Ethernet cable that is needed. The one we have is made by Linksys and is slightly larger than a deck of cards. For some hotels, this will allow us to simultaneously use an Internet connection. This will usually work where hotels provide free Internet access—it doesn’t help when there is a charge because they track the user’s IP address for billing purposes.

Expect to pay about $10.00 a day for Internet access at those hotels that charge—they may have wireless access, but be sure to pack an Ethernet cable in your computer bag in case they don’t. There are still some hotels that only offer a modem connection, but in general most hotels now offer some type of Internet access.

On board ship, connections are provided via satellite and the cost is fairly high. On our most recent cruise, the basic charge was 75 cents per minute on a pay as you go basis. You could also purchase longer time periods for a lower rate per minute, e.g., 100 minutes for $55.00. Connections suffer from some lack of reliability due to weather and satellite positions. The ship offered wireless access in a few locations for people with their own computers. The charges applied whether you used the ship’s computers or your own. We opted not to use the on board access because the cost did not seem reasonable. On other trips, we used on-shore Internet cafes to review email, in Mexico, Costa Rica and the Caribbean. This trip (Hawaii) we did not find any that were near the port.

One of the conveniences of having Internet access on board was the ability to check-in online for our flights while we were still at sea. Southwest Airlines, in particular, allows you to check in 24 hours before your flight time. If you check in online within the first couple of hours, you will usually be assigned to the A group—first in line to board. The ship offered a short (30 minutes) package for $12.95. I was able to check in four people at Southwest and had a few minutes to spare—nobody said it was fast!

Online check in requires you to print your boarding passes. At many hotels, you can get the concierge to print your boarding pass—you give them the confirmation number and they will do it for you. On the ship, we could have paid for the Internet access and to have the passes printed, but instead we took a printer with us so we were able to print our own. I saved the passes as PDF files and then took them back to our stateroom for printing.

In prior years, we took a small photo printer with us, but found that to be too limiting. We bought an HP 460, an inkjet printer, which prints photos and 8 ½ x 11 pages as well. It was designed to be mobile, so is fairly compact and lightweight. It can be tucked into a suitcase among your clothes. The printer has an AC adapter and a USB connection. We took a small supply of paper, both plain and photo paper tucked in the bottom of a suitcase.

Aside from printing boarding passes, we also used the printer to print photos to give to some of the friends we made during the cruise, passengers and staff. The pictures were much appreciated.

This leads to the main reason for taking the computers—we take a lot of pictures with two digital cameras. On cruises, in particular, we have to download the images in order to recover space on the memory cards. Even with multiple cards for the cameras, we would never have enough storage space without off-loading the images. We get pictures from our in-laws who travel with us and spend some time on the trip organizing the images before we get home. On the last cruise we had five days at sea before we got home, so there was plenty of time to work on them.

Another item that has been useful is a small external drive. We have a 40 gigabyte drive that is about 6 inches by 3 inches and ¾ inch thick. It connects via USB and does not require a power supply if you connect it to your computer directly. This allows us to back up the photos and to share them with each other or our traveling companions. You may also want to take a card reader if your notebook doesn’t have a built-in card reader.  A USB hub may also be useful.

We take a small scanner (about 1 inch thick) and a folding table. Because there is usually one desk in hotel rooms or in staterooms, the second notebook user has to resort to using the coffee table, a chair or the bed. It’s really inconvenient and hard on the back, so we have a small plastic table that comes apart and is easy to reassemble. It folds to less than 2 inches thick and fits in a medium size suitcase. You can work with a notebook and have room for a mouse. It weighs about two pounds so it’s not a big burden to include it and it saves fighting over who gets the desk.

Before you leave, double check to make sure you have all the USB cables that you need, as well as the adapters for your devices. If you take a printer, be sure to include extra ink cartridges. Depending on where you travel, you may or may not be able to find what you need.

There is no restriction against any non-profit group using this article as long as it is kept in context with proper credit given the author.  The Editorial Committee of the Association of Personal Computer User Groups (APCUG), an international organization of which this group is a member, brings this article to you.